Job Opening: Administrative Assistant - Detroit, MI | UNCF

Job Opening: Administrative Assistant – Detroit, MI

The position will provide administrative support to the area office.

 

Job Title:  Administrative Assistant
Location:  Detroit

Job Description

The administrative assistant will provide administrative support to the area office:  schedules appointments, answers phones, maintains office supplies, computers and office equipment and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Responsibilities and Duties

  • Answer and direct incoming calls to appropriate personnel, preparing clear and accurate messages if not available
  • Receive, open, date, process and distribute incoming correspondence to department staff; coordinate outgoing mailings, receive and process responses as needed
  • Organize, update and maintain file system and file correspondence and other records
  • Compose routine correspondence, presentation materials and business letter
  • Create mail merge for mass mailings, e-mails, routine letters, labels and envelopes
  • Obtain necessary signatures/approvals for outgoing communications, and assure the transmittal of accurate data and information both internally and externally
  • Check records, forms and reports for completeness, accuracy of content, proper endorsement and conformance to policy/procedures; correct minor discrepancies and errors independently
  • Process funds via UNCF banking system and record donor and size of contribution
  • Coordinate manager’s schedule, conference calls and appointments
  • Greet scheduled visitors and conduct to appropriate area or person
  • Coordinate and arrange meetings, prepare agendas and materials; reserve and prepare facilities, and record and transcribe minutes of meetings
  • Proofread reports and written documentation for grammar, punctuation and spelling errors
  • Make copies of correspondence or other printed materials
  • Prepare outgoing mail and correspondence, including e-mail and faxes
  • Order and maintains supplies, and arranges for equipment maintenance
  • Perform special projects and assignments and support staff as directed by management

Requirements

  • Associate’s degree (A.A.) or equivalent from two-year college or secretarial school diploma with stenography courses is desirable
  • At least three years of administrative assistant experience required

Other Skills

  • Excellent phone etiquette; strong organizational, interpersonal and listening skills
  • Intermediate to advanced knowledge in Microsoft Suite, especially Excel and MailMerge
  • Ability to type 50 words per minute
  • Ability to work under pressure, in a fast paced environment, with a high level of professionalism and confidentiality
  • Must have experience with complex scheduling and calendar management
  • Must have the ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner

To Apply:

Visit the application site.

Tagged as: Detroit Jobs Uncategorized