Registration of Delegates
All attendees must be registered in order to participate in the activities of the conference. Badges and/or tickets will be required for admittance to all activities.
Each organization must be registered for the conference in order for a member of that organization to serve as a delegate. Registered delegates must complete and sign the credential form at the registration desk in order to receive delegate credentials. Registered members representing an organization will not be allowed to vote at the conference if the organization has not paid its annual membership dues.
Early bird registrations will be accepted through Dec. 31, 2018. Registrations received after Dec. 31, 2018 must pay general registration fee. Registrations received after the Dec. 31, 2018 deadline unaccompanied by the general registration fee will be returned to the sender.
Unavoidable situations arise which require cancellation of registration. Cancelations are due in writing by Jan. 13, 2019 in order to be eligible for a refund. The conference will process a refund minus a cancelation fee of $50 if received by the Jan. 13, 2019 deadline. NO REFUNDS WILL BE PROCESSED AFTER JAN. 13, 2019.
Because of the administrative cost of registration and preparation of materials for each participant, no refunds will be given to persons not attending the conference or those who fail to properly cancel their registration prior to Jan. 13, 2019.
Returned Check Policy
Checks that are returned due to insufficient funds or closure of the bank account will be subject to the amount of the check, the bank fees charged by the payee bank and an additional $25 processing fee. One notice and a copy of the returned check will be sent with a request for a replacement payment by bank cashier’s check or money order. Registrations related to the returned check will be cancelled if the replacement payment is not received within 15 business days from the date of the notice. The original check will be returned after the replacement payment is received and processed.
Credit Card Payment
Payments made by credit cards will be processed by UNCF. Refunds for credit card payments will be processed as a credit reversal to the credit card number charged. Checks will not be issued for credit card payment refunds.
Credentials for Delegates
Registered delegates and qualified officers must complete a voting credential form to be counted as an eligible voter at the conference. Alternate delegates will not be accepted from the conference floor. Delegates must be cleared at the credentials table prior to roll call for each day of the conference.
Inclement Weather Policy
No refunds will be issued to participants who are unable to attend the conference due to inclement weather unless the entire conference is cancelled. (In the event the entire conference is canceled, UNCF shall issue a credit to the next year’s conference.)